Don’t hand the next shift a hole in the schedule.
It’s 6 PM and a CNA just called off. Instead of working down a list from memory, you see who is qualified and free, who tips into overtime, and what policy requires — and the person allowed to say yes can say it on the spot.
The workforce operating system for senior care
Decision receipt · example
- What changed
- CNA absent · 3 North · 7 PM – 7 AM
- Why this person
- Qualified · available · lowest added overtime
- Policy applied
- Overtime authorisation · manager confirmation
- Confirmed by
- M. Johnson, Manager
- State checked
- Immediately before confirming
Every governed decision leaves one of these. If the facts change before it is confirmed, nothing is assigned and you are asked to look again.
Build the plan
See the overtime and the thin weekends while you can still change them.
Run the day
When it breaks, the facts assemble and the next step is prepared for you.
Prove what happened
Who decided, what was checked, which policy applied — already written.
What’s inside VanaHR
One product. Every customer gets all of it.
Schedule and publish
Templates, rotations, availability and PTO. Publication is an act, and amendments are recorded.
Coverage and replacements
Call-offs, open shifts, releases and self-scheduling with guardrails.
Eligibility and labor policy
Who may cover this shift, and why — against requirements, overtime rules and vendors.
Decisions and receipts
Every governed action records who confirmed it and what was checked. Append-only.
Messaging
Designed so a conversation lives on the shift it is about, instead of a group text with no memory.
In-services
Designed so training and competency feed straight into who can safely cover a unit.
Start with a guided pilot.
One facility. No cost. No obligation. The 60 days begin when you and we agree the building is ready — not when you sign — and nothing converts to a subscription automatically.
Apply for a guided pilotWhat a pilot involves
A conversation about your building, then guided setup, a data review and a rehearsal with us alongside you. You and we agree the facility is ready before anything goes live. At the end you choose: continue, expand, pause, repeat, or end. The pilot in full